Chesapeake Figure Skating Club Board Meeting
May 9, 2006 at Ice World
Meeting called to order: 6:40 p.m.
In Attendance: Lee Jones, Brenda Amrhein, Richard Dennison, Natalie Blagowidow, Linda Gettier, April Dickerson, Jerry Rochester and George Kropp
Approval of Meeting Minutes: April moved that the minutes from April 11, 2006 be approved. Richard seconded the motion.
Treasurer’s Report: Current balance is $ $2,751.77. Linda said she is still getting more money from April for the Spring Show, but she has gotten most of the show proceeds. Linda has paid the USFSA fees for new members. She provided a separate report of expenses and notes regarding the mini test session conducted on May 1, 2006. The mini test session provided an income of $30.00.
Secretary’s Report: Richard reported that there are 84 skating members and ten associate members. Newsletters, membership applications, ballots and volunteer forms had been handed out, and any that needed to be mailed would be sent. Six ballots had been received back. Richard had extra ballots for households with more than one skating member.
Fundraising Committee Report: There have not been any recent fundraisers. Need to collect money from one member for Log Cabin fundraiser. April has agreed to serve on this committee next year.
Carnival Committee Report: April provided a report of the budget for the Spring Show. Expenses were a little more than anticipated. Not all stuffed animals were sold, and only four bottled waters were sold. Three license plates were sold. One vendor was a no-show and the Club made no money from another vendor. DVD sales brought in $50.00. The Club sold 167 tickets to the Spring Show, sixteen volunteer tickets were given, eight complimentary tickets were given and five vendor tickets were given. The sale of raffle tickets earned $68.00. Future events include the annual membership meeting on June 10, 2006. The June Board meeting has been moved to June 6, 2006. There will be a used skating apparel sale at the general meeting. We need music for the Club’s “Bring a Friend” party. Skate rental at the party will be $3.00 and Katie Gettier will pull skates. April has hot chocolate for the party, and everything else is being donated. There were three-and-a-half cases of bottled water left from the Spring Show, which can be sold at the next test session. April showed the board the certificates for the awards ceremony after the general meeting. April also brought a copy of the script for the awards ceremony. Linda has received the certificates from the February test session, but they will not be given out at the general meeting.
Youth Committee Report: Molly was not present. May 20, 2006 will be the next recruiting event for new Club members. Linda showed the Board a copy of “The Skating Parent’s Survival Guide Vol. 2”. If a club orders more than 100 copies, they are $1.00 each. Linda moved that the Club purchase 200 copies of the book, and April seconded the motion. Linda also had 50 sheets of tattoos. April suggested that the Youth Committee could be in charge of music for the “Bring a Friend” party.
Adult Skaters Committee Report: Linda reported that Lee Jones will be testing again.
Test Committee Report: Linda reported that the Club made a tiny profit on the May 1, 2006 mini test session. Five tests were conducted. Income was $157.00. The Club paid the $12.00 walk-on fee for the five testing skaters as part of their test fee. Judge Pat Cahill was reimbursed $30.00 for mileage and given a $10.00 gift card. There was a $15.00 USFSA fee for registering results. The Club needs to buy three patches. One test was deferred. Susan had earlier suggested that those skaters taking a test on a freestyle session wear a yellow vest; the vests are in the shed. On June 10, 2006, the Club can buy six hours of ice. The Club can offer a warmup freestyle from 8:00-9:00. Skaters should turn in test applications early; Club members will have first priority then outside skaters will be accepted. Jerry said getting judges for June 10, 2006 is tough, as there is a pro-am the same week in Virginia. Jerry has calls in to some judges. Pat Cahill will be a judge.
Publicity Committee Report: Jerry reported that there has not been much publicity, and there is not much of a budget. The Club needs to use local press and cable. April is submitting a DVD of the Spring Show to the Harford Cable Network. The Club can send press releases for big events to the Aegis, Record and Harford section of the Baltimore Sun. The Club can focus on publicizing the Chesapeake Open; take group pictures at the Chesapeake Open and submit them to papers. April will no longer be doing the bulletin board.
Unfinished Business: Nothing new regarding the logo. The jacket flier is made up. Gary Irving bought a coach’s jacket, and other coaches probably will also. Hershey Park may be the park for any social event.
New Business: Linda will talk about the Fourth of July parade at the general meeting; only registered members will be allowed to participate. The Board approved April’s request to purchase certificate paper. Linda reported that the USFSA Governing Council was wonderful. On Wednesday, Linda attended a whole day training for clubs. The Club paid the $75.00 registration fee for this session. On Thursday, attendees spent 14 hours on various topics. Linda will put handouts from the sessions in binders in the office. On Friday, the formal parliamentarian went through rule changes. Two-thirds of USFSA clubs send delegates to the Council. Toby Kaye gave Linda $600.00 for expenses. Linda came home Friday, and gave her proxy for votes on Saturday. Next year the Governing Council will meet in Reno, Nevada. Linda attended a four hour seminar on running competitions, and commented that we do not want to run Regionals. She said that State Games is the kind of competition you want to host. Richard provided a handout of proposed changes to the Club By-Laws. Linda noted that, since 2004, club by-laws must include dispute resolution for members.
Meeting Adjourned: 8:00 p.m.